Job Advert Reference: AFCB0024

Title: Academy Operations Administrator
Reports to: Academy Operations Co-Ordinator
Location: Various (Academy Office, Academy Training Venues)
Contract Type: Full Time (35 Hours per Week, including weekends and some evenings)
Salary: Dependant on Experience

About AFC Bournemouth 

Entering an exciting new chapter in our long and storied history, we are proud to retain a focus on family and community. Delivering that engagement with our loyal supporters is a passionate and integrated backroom staff, working closely together to provide a positive and lasting experience for all at Vitality Stadium.

Since our takeover by chairman Bill Foley, in a partnership including Hollywood actor Michael B. Jordan, the club has seen significant investment committed towards sustaining Premier League status, highlighted by the construction of a state-of-the-art training facility and the arrival of promising young talent from top clubs around Europe. These developments also bring a great opportunity to further improve our women’s team and youth setup overall.

Key off-field appointments have recently been made in business operations, ticketing, and partnerships to continue our efforts in improving the experience for our supporters.

In the Academy, there is a continued focus to become a Category Two academy, and this appointment will play a key role in that. This is a really exciting time to join the Academy, as we move on to the next stage and continue to support the first team. 

Academy Values:

• Players First: holding individual player development as the main intention behind decisions made as a coach and wider professional.
• Togetherness: working in a prosocial manner as part of a wider team - wolling to contribute beyond own interests.  
• Integrity: carrying out academy and club values in an open and honest manner. 
• Accountability: willing to take responsibility for actions in a manner which allows learning, growth and reflection. 

Job purpose 

To coordinate logistical aspects of the Academy, ensuring all player and staff documentation is up to date. Ensure databases are current, liaise with the EFL/Premier League, Football Association and County FA. To be responsible for the organisation of all U9-U15 Fixtures. You will be expected to attend fixtures. 

Main duties 

Players: 

Players

• Ensure all U9-U15 trialist/signing paperwork is completed & assign players to systems.
• Obtain permission for trialists from parent clubs exercising 7-day approach and permission.
• Arrange pre/mid/end-of-trial meetings, track trial dates, send reminders to the Recruitment department and ensure all players are eligible for fixtures.
• Obtain International Clearance for foreign nationals and ensure you are up to date with current protocols for players of different registration status. Track national team eligibility.
• Collate and send player distance appeals, where applicable.
• Ensure all players have the correct training kit.
• Track PRS cards and any lost or damaged to charge parents.
• Manage the Football Intelligence Platform (FiP).

Fixtures (U9-15s) 

• Arrange all fixtures for the U9-U15 age groups, which include: Liaise with opposition and send out match confirmations. 
• Send out squad list and fixture details. 
• Organise transport, timings, locations and pick-up list. 
• Match officials. 
• Organising and managing kit with the kit assistant. 

Staff 

• Assist the HR department with HR tasks when necessary for Academy Staff
• Update databases: CPD log, TNA, CPS SRS, Staff Files Soft Copy and OneDrive virtual filing.
• Maintain and update the new staff list.
• Communicate with any staff who need qualifications renewing before expiry. 

PGACC (Professional Game Academy Audit Company) 

• Assist in the PGAAC process each season.
• Track and record fire safety logbook in the office.

General 

• First point of contact for the Academy.
• Periodically conduct facility checks to ensure for any issues, especially prior to fixtures.
• Manage damage log and liaise with maintenance to get fixed.
• Assist with the Premier League on the Health & Safety Audit.
• Manage the Academy visitor requests, with the Academy Safeguarding Officer, ensuring the policy is properly followed.
• Be available for Sunday’s games, each week.
• Minute any meetings deemed relevant.
• As a member of staff to ensure in all matters, you follow and actively promote the club’s mental health policies and practices to ensure an open, non-judgmental and inclusive environment for everyone engaged with the club.
• As a member of staff to ensure that you to adhere to the club’s safeguarding policies and procedures and are committed to our safeguarding values, creating a safe and positive environment for all those who interact with the club.
• Obligation to adhere to the club’s health and safety policy and procedures.
• As a member of staff to ensure in all matters you follow and actively promote the club’s equality policies and practices to ensure a welcoming, safe and inclusive environment for everyone engaged with the club. 

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands. 

Key competencies 

• Degree in Sport Field or Business Management field. (Desirable)
• Experience of working in elite sports. (Desirable)
• Full driving license or ability to travel across venues. 

Person specification 

The Club’s values are at the core of its staff behaviour and how they approach everything they do, therefore we are looking for someone is honest, inclusive, kind, hardworking and loyal.

Please note this role does require the incumbent to available for regular Sunday working and some evenings, weekends, and bank holidays.

Staff benefits 

In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

• Free onsite parking.
• Season ticket and allocation of complimentary/purchased tickets.
• Subsidised lunches and complimentary healthy snacks throughout the day.
• Discounts at the club Superstore.
• Contribution towards eye tests and glasses.
• Discounts and benefits from partners and local businesses.
• Club pension & Life Assurance Scheme.
• Employee Assistance Programme (EAP) by Health Assured.
• Paid parental leave (bank of five days per year).
• Club events or other social events throughout the year. 
• Paid volunteer opportunities (2 days per year).
• Paid day’s leave on your birthday. 

How to apply 

Please email your application form to [email protected] by Sunday 12th May 2024.

AFC Bournemouth is an equal opportunities employer and ensures staff and volunteers are able to achieve their full potential.

We take pride in our approach to diversity and inclusion and embrace the opportunity to build a workforce that reflects the diversity of our society. We take our responsibility seriously, to consider qualified candidates on the basis of merit regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other characteristic protected by law.

We actively encourage applications from women, individuals with disabilities, and individuals from ethnically diverse communities.

AFC Bournemouth is committed to protecting all children, young persons, and adults at risk in its care or attending its premises and expects all staff and volunteers to share the same commitment.

For all positions where a DBS check is required, an offer of employment will be subject to receipt of satisfactory disclosure at the appropriate level. 

Any and all potential agreements, relationships or commitments that could be considered a conflict of interest should be disclosed upon application to this vacancy by emailing [email protected]. You will also be asked whether you have any conflicts to disclose upon receipt of your application.

Satisfactory references will be required for all positions, your eligibility to work with the club will be subject to receiving appropriate referencing.

We strive to create a positive and safe environment and ensure all who interact with the club feel safe, protected, and heard.

AFC Bournemouth can exercise their right to perform external searches and to confirm information provided by candidates. It does not retain any data during this process.