Vacancy: Academy operations & admin assistant

Job title

Academy operations and administration assistant

Contract Type

Full-time (permanent) – salary based on experience

Reports to

Assistant academy manager

Purpose of Role

To co-ordinate all logistical aspects of the Academy, ensuring all player and staff documentation is up to date. Ensuring databases are current, liaising with the EFL/Premier League, FA and County FA. Responsible for the organisation of all U9 - U15 fixtures. The successful applicant will be expected to attend fixtures.

Location

Various (Academy offices, Canford Park Arena, Canford 3G)

Key Dates

Opening – Monday 29th March 2021

Closing – Sunday 11th Arpil 2021

1st Interview – Thursday 15th April 2021

2nd Interview – Thursday 22nd April 2021

Role overview

With Staff

• Lead staff induction paperwork, ensuring all new starters have a DBS, relevant certification, and qualifications prior to starting
• Ensure every part-time member of staff receives a casual contract annually and every position is covered by a job description, with reporting lines, stored centrally
• Update all databases: TNA, Oak SCR, CPS SRS, staff files soft copy and T: drive virtual filing
• Keep a log of all staff absence requests and holiday entitlement
• Communicate with any staff who need badges/DBS renewing before expiry

With players

• Ensure all trialist/player paperwork is completed and assign players to systems
• Track PRS cards and any lost or damaged cards to charge parents
• Obtain permission for trialists from parent clubs exercising seven-day approach and permission letters
• Arrange pre/mid/end-of-trial meetings, track trial dates, send reminders to head of recruitment and ensure all players are eligible for fixtures
• Obtain international clearance for foreign nationals and ensure you are up to date with current protocols for players of different registration status, track national team eligibility
• Collate and send player distance appeals where applicable
• Manage the Performance Management Application (PMA)

Professional Game Academy Audit Company (PGAAC)

• Ensure all safeguarding and health and safety policies are clear, in date and transparent for audit
• Track and record fire safety logbook in the office and maintain Covid-19 procedures

Fixtures (U9-U15)

• Arrange all schoolboy games programme fixtures, sending out match confirmations, organising transport, timings, locations and pick-up list, match officials, squad list and organise each team to have the correct kit for the fixture

General

• First point of contact for the Academy, responsive for all Academy phone calls
• Periodically conduct facility checks to ensure for any issues, especially prior to fixtures
• Manage ‘damage log’ and liaise with maintenance to get fixed
• Manage the Academy visitor requests, ensure the policy is properly followed
• Be available for either Saturday or Sunday, dependent on rota for match day co-ordination
• Minute any meetings deemed relevant by assistant Academy manager

Key relationships

Internal – Assistant Academy manager, Academy manager and HoC, Academy management team members, all Academy staff, club secretary, club staff

External – PL/EFL, FA, Professional Game Academy Audit Company, football clubs, Ambitions Academy, agents, parents, Canford training grounds and other facilities

Application

Please send your CV and a covering letter to [email protected] by Sunday 11th April at 11.59pm.

General information

The employee must always carry out their responsibilities with due regard to the AFC Bournemouth policies and procedures, health and safety, financial authorisation, confidentiality and regarding the Data Protection Act. The employee must ensure a positive commitment towards equality and diversity by treating others fairly and not committing any form of direct or indirect discrimination, victimisation or harassment of any description and to promote positive working relations amongst employees and customers. The above job description is not intended to be exhaustive, the duties and responsibilities may therefore vary over time per the changing needs of the club.

AFC Bournemouth is an equal opportunities employer and ensures that staff and volunteers are able to achieve their full potential. AFC Bournemouth values the diversity of its workforce and welcomes applications from all sectors of the community (Equality Act 2010).

We particularly encourage applications from women, and individuals from black, Asian and minority ethnic backgrounds.

AFC Bournemouth is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share the same commitment. For further information on accessibility within the stadium please click here.